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We put the wind beneath your logistics

With an air freight department located at the fourth biggest airport in Europe; Amsterdam – Schiphol Airport, we can make it possible to transport your goods form A to B without wasting a minute. Off course we can also offer you Road transport, Warehousing, Ocean Freight, Air Freight, Value Added Services at Schiphol.  

Custom formalities

Customs formalities are often tricky business, especially when you don’t work with them every day. 

What documents do you need? And what about NVWA inspections through the Dutch Food Safety Authority? We can advise you with specific customs or tax issues, and we are a NVWA checkpoint. Our employees have had years of experience in customs matters. This enables them to act adequately and this way the goods can be readily available for you or your customer. Their personal involvement ensures that they monitor your customs process efficiently. Since 2012 we hold the so-called AEO-certificate. This means that all customs processes, in general, run smoothly and that physical customs checks are limited. We are a strong partner that guides your cargo flows without any problems. 


Exporting goods outside the European Union (EU) always requires an export declaration. This declaration enables Customs to assess the nature of export goods. And this export declaration is one of the mandatory proofs that goods have actually left the EU. The proof that you use a 0% VAT rate on your invoice in the right way. When goods leave the UK via the Dutch ports, we can pre-register your shipment at the customs office of exit via the European Export Control System (ECS). We monitor the document until your consignment has been logged off (confirmation of exit). You can use this confirmation of exit as proof to the tax authorities. We will also be pleased to support you in preparing any required certificates of origin and refund certificates. 


Import declaration for Dutch importers 

As an importer of non-European goods, you will automatically have to deal with Customs. 

Customs import declarations must be issued. This requires the necessary knowledge, permits and guarantees. We are happy to place our professional expertise and facilities at your disposal. If desired, we can arrange all your customs formalities that must take place before you can dispose of the goods. Our AEO certification also ensures that Customs handles our declarations with priority and flexibility. The result is a smooth and reliable import process. This way you will experience as little delay as possible and you and / or your customer can dispose of the goods as quick as possible! 

Import declaration for foreign importer 

When importing non-European goods via Dutch sea- and airports, foreign importers must pay import duties anVAT on import. The Dutch Customs and Excise encourages foreign entrepreneurs to have their cargo enter Europe via Dutch ports. They do this by facilitating a declaration with Limited Fiscal Representation (BFV). This way VAT on imports is handled administratively (deferredby using a reverse charge mechanism. This gives the foreign importer a significant liquidity advantage. A foreign importer does not have to pay VAT on import. By using our facilities, we take over responsibility for the correct handling of VAT on import. 

An example of the most common transaction: 

A German importer imports goods from outside the European Union via the port of Rotterdam. The goods need to be declared for import. We takes care of the import declaration by using the BFV scheme. This means that the Dutch tax authorities only charge the import duties. The VAT on import is administratively deferred to Estron’s VAT number and therefore not paid. However, we are obliged to report the next (onward) delivery of the goods after import to the tax authorities and the Central Statistical Office (CBS). A delivery to a company outside the Netherlands is called an Intra-Community Delivery (ICL). We speak of a domestic delivery when delivery is made to a company located in the Netherlands. 

The result is that the importer can dispose of its goods without affecting its liquidity. If the same consignment had been declared for import in Germany, German VAT on import (EUST: EinfuhrUmsatzsteuer) would have had to be paid immediately. Conclusion: a great liquidity advantage by importing via the Netherlands! 

Veterinary inspections/Common Veterinary Entry Document (GDB certificates). 

Some goods must be inspected by the Dutch Food Safety Authority (NVWA) upon entry into the EU. This requires a number of mandatory formalities and inspections. We can take care of this for you. 


A T1 document (Movement Reference Number) must be issued when: 

  • You receive goods from outside the European Union (EU) which are not yet declared for import; 
  • Goods from outside the EU need to be transported to a recipient within or outside the EU. 

We can make these documents for you via the NCTS electronic declaration system. We also check whether these documents have been cleared within the set period. And we will proactively inform you of any actions required on the document. Even before we receive a notification from  Customs and before we will have problems such as additional assessment of import duties or VAT due to non-clearance of the document. We can issue documents for goods that are stored in bonded warehouses throughout the Netherlands. 


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Estron Group